Privacy policy.

 

Privacy Policy

Last updated: August 2026

Actonians Netball Club is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use and protect personal information provided to us through our website and through your involvement with the Club.

Information We Collect

We may collect personal information when you:

  • apply or enquire to join Actonians Netball Club;

  • complete a form on our website;

  • request Club kit;

  • make a donation;

  • contact us about sponsorship or partnerships;

  • contact the Club directly; or

  • otherwise participate in Club activities.

Depending on how you interact with us, this information may include your name, email address, telephone number, playing experience, preferred netball positions, kit requirements and other information relevant to your membership or involvement with the Club.

Where necessary for the safe administration of Club activities, we may also collect information such as emergency contact details and relevant health or medical information.

Information submitted through forms on our website is also processed by Squarespace, our website hosting provider, to provide its website services and enable us to receive and manage submissions.

How We Use Your Information

We may use your personal information to:

  • respond to enquiries;

  • manage membership and prospective membership;

  • organise teams, training, matches and Club activities;

  • communicate important information to players and members;

  • process and manage kit requests;

  • administer donations;

  • manage sponsorship and partnership enquiries;

  • maintain appropriate Club and financial records;

  • operate and improve our website; and

  • support the general administration and development of Actonians Netball Club.

We will only process your personal information where we have an appropriate lawful basis for doing so. Depending on the circumstances, this may include fulfilling an agreement with you, complying with a legal obligation, pursuing the legitimate interests of the Club or where you have given us your consent.

Donations & Payments

When you make a donation through our website, we collect information necessary to process and administer your donation. This may include your name, email address, billing information, donation amount and information relating to your transaction.

Payments made through our website are processed using Squarespace Payments. Squarespace Payments uses third-party providers including Stripe for payment processing and Sift for fraud monitoring and detection. These providers may receive and process personal information as necessary to provide these services.

Actonians Netball Club does not directly receive or store your full payment card details.

We may retain information relating to donations and transactions where necessary for accounting, financial, administrative or legal purposes.

Website Analytics

Our website is hosted by Squarespace.

Our website may collect information to help us understand how visitors use the site. This can include information about your browser, network and device, your IP address, pages you visit and information about how you interact with the website, such as clicks, pages viewed and timestamps.

This information is provided to Squarespace, our website analytics provider, to help us understand website traffic and activity and improve our website.

Cookies

Our website uses cookies and similar technologies.

Some cookies are necessary for Squarespace to securely operate and provide the website. We may also use analytics and performance cookies to understand how visitors interact with the site.

Where consent is required, non-essential cookies will only be used after you have made your choice through our cookie banner. You can manage your cookie preferences using the controls provided on our website.

UK guidance requires websites to explain their use of cookies and obtain consent for cookies that aren't strictly necessary.

Sharing Your Information

We do not sell your personal information.

Where necessary, information may be shared with relevant Actonians Netball Club committee members, coaches, captains or other Club representatives where they require it to carry out their role.

We may also share relevant information with leagues, governing bodies and trusted service providers where necessary to administer your participation, operate the Club or provide our website and payment services.

This includes Squarespace and, where relevant to payments, its payment and fraud-prevention providers.

We will only share personal information where there is an appropriate reason to do so and will take reasonable steps to ensure that it is handled appropriately.

How Long We Keep Your Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.

Some information may need to be retained for longer where required for legal, financial, accounting, insurance or administrative purposes.

When information is no longer required, we will delete or securely dispose of it where appropriate.

Your Rights

Under UK data protection law, you have rights relating to your personal information. Depending on the circumstances, these may include the right to:

  • request access to the personal information we hold about you;

  • ask us to correct inaccurate or incomplete information;

  • ask us to delete your personal information;

  • ask us to restrict how your information is used;

  • object to certain uses of your information;

  • request the transfer of certain information; and

  • withdraw your consent at any time where we rely on consent to process your information.

The exact rights available depend on the circumstances and the lawful basis on which your information is being processed. The ICO requires privacy notices to explain these rights and how individuals can raise concerns about the use of their information.

Contact Us

If you have any questions about this Privacy Policy, would like to know what personal information we hold about you or would like to exercise any of your data protection rights, please contact:

Actonians Netball Club
Email: actoniansnc@gmail.com

If you have concerns about how we handle your personal information, you also have the right to raise a complaint with the Information Commissioner's Office (ICO).

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to the Club, our website, the services we use or the way we process personal information.

The latest version will always be available on our website.